Menu
header photo

The Great Golden Gathering, Inc. 

Celebrating the Alumni and their Descendants of the Former African-American Schools of upper East Tennessee, Southwest Virginia & Eastern Kentucky 

Legal Information & Charter

The Great Golden Gathering, Inc.

Tennessee Division of Business Services, Department of State:

SOS Control #000974933, Nonprofit Corporation-Domestic,

Registered Agent:  Douglas Releford, Kingsport, TN

---------------------------------------------------------------------------------------------------------

Internal Revenue Service, Department of the Treasury:

Original 501 (c) 3 Exemption Date: November 19, 2018 (EIN available upon request)

Applicant:  Calvin Sneed, Chattanooga, TN

---------------------------------------------------------------------------------------------------------

 

                         CHARTER OF THE GREAT GOLDEN GATHERING                 

                                                ASSOCIATION, INC.


The undersigned natural person(s), having capacity to contract and acting as incorporator(s) of a corporation not for profit under the Tennessee Nonprofit Corporation Act, Tennessee Code Annotated, Section 48-51-101, et seq., adopt the following charter for such corporation:

 

ARTICLE I.  NAME OF ORGANIZATION.
             
The name of this Corporation is "The Great Golden Gathering Association," herein referred to as the Association.  

The Association is not for profit, pursuant to provisions of the General Nonprofit Corporation Law of the State of Tennessee.

 

ARTICLE II.  CORPORATE PURPOSE.
                          
The specific and primary purpose of the Association is to "preserve the integrity, legacies, and historic
significance of the former African-American Schools of East Tennessee, Southwest Virginia, and those located in immediate surrounding areas."

Those schools include the following:

Arty-Lee High School, Dante, VA
Bland High School, Big Stone Gap, VA
Douglass High School, Bristol, VA
Douglass High School, Kingsport, TN
Douglas High School, Elizabethton, TN
George Clem High School, Greeneville, TN
Langston High School, Johnson City, TN 

Prospect Elementary School, Gate City, VA
Slater High School, Bristol, TN
Swift High School, Rogersville, TN

a)  Other purposes as adopted by the Board of Directors (see Article X).

b)  All activities in furtherance of the stated purposes.

 

ARTICLE III.  PRINCIPAL OFFICE.

The principal office for the transaction of business of the Association is to be located at 4530 Ronald Drive, 

Kingsport, TN 37664.

 

ARTICLE IV.  DURATION.

The duration of the Association is perpetual.

 

ARTICLE V.  CLASSIFICATION.

a)  This Association is a public benefit corporation.

b)  This Association is not a religious corporation.

         

ARTICLE VI.  FISCAL YEAR.

The fiscal year for this Association concludes on December 31st.

 

ARTICLE VII.  PRINCIPAL AGENT.
       
The name and address in the State of Tennessee of this Association's initial registered agent for Service of Process is Douglas Releford, 4530 Ronald Drive, Kingsport, TN 37664.

  

ARTICLE VIII.  MEMBERSHIP.
                           
This Association shall have members.
     
a)  The members of the Association shall pay annual dues.  The amount shall be set by the Board of Directors (see Article X).

b)  Only members who have paid current dues and are present shall be allowed to vote on matters pertaining to Association business.

 

ARTICLE IX.  MEETINGS OF MEMBERS.
                            
This Association shall have meetings of its members that are scheduled by the Board of Directors (see Article X).

 

ARTICLE X.  BOARD OF DIRECTORS.

The governing body of the Association shall be a Board of  Directors.

a)  The specific officers of the Board of Directors shall be President, Vice-President, Treasurer, Financial Secretary, Recording Secretary,  Chaplain and Sergeant-at-Arms.

b)  An election to determine the Officers of  the Board of Directors shall be conducted by Association members in October, 2018.  The elected officers terms shall not officially begin until January 1, 2019.  This will be a transitioning period.  The next election of Officers will be in October, 2020, to begin their 2-year terms on January 1st, 2021 continually.

c)  Pending the first election of Board officers, the Association will continue to be governed by its present Organizing Committee.

d)  Board of Directors of the Association will serve 

individual two-year terms.  No officer shall serve more than two consecutive terms (a total of 4 years) in the same office.  Officers can be elected to other Board posts, and can be elected to their initial posts again, but only after at least a two-year absence from those positions.

 

ARTICLE XI.  MEETINGS OF THE BOARD OF DIRECTORS.

a)  The Board of Directors shall meet quarterly, with an Annual Meeting in October of every year.

b)  Special meetings may be called by the President, or by written request of not less than one half (1/2) of the Directors of the Board, at such time and place as designated by notice, stating the purpose of the meeting, sent at least five (5) days in advance of the meeting, unless  such timely notice is waived by the Directors.  Business requiring immediate attention, board members will be contacted by phone or electronic transmission.  Members unable to attend scheduled or called meetings may arrange to vote by proxy or electronically.

 

ARTICLE XII.  REMOVAL OF BOARD OF DIRECTORS FROM OFFICE.

The manner to which the members of the Board of Directors shall be removed from office shall be determined by a majority vote of the Board of Directors.

 

ARTICLE XIII.  COMMITTEES.

This Association shall have committees as designated by the Board of Directors.

 

ARTICLE XIV.  CONFLICT OF INTEREST STATEMENT AND COMPENSATION.

Any duality of interest or possible conflict of interest on the part of any officer or Director of the Association shall be disclosed to the Directors and made a matter of record through an annual procedure or when any such interest comes to the Board of Directors for action.  Any officer or Director having a duality of interest or possible 

conflict of interest on any matter shall not vote or use his or her personal influence on the matter.  

Neither the Board of Directors, nor members of the Association shall be compensated for Association-related business.

 

ARTICLE XV.  BOOKS AND RECORDS.


The Association shall keep complete books and records of account and minutes of the proceedings of the Board of Directors.

The books, accounts and securities of the Association shall be audited annually by a certified public accountant.

An annual report of the programs and services of the Association for the preceding year and an audited statement of the financial condition shall be submitted to the Board of Directors at the Annual Meeting of the Board in October. 

 

ARTICLE XVI.  AMENDMENTS TO THE ARTICLES OF INCORPORATION.

The Board of Directors may amend these Bylaws by majority vote at any regular or special meeting.  Written notice setting forth the proposed amendment or summary of the changes to be effected thereby shall be given to each director within five (5) days prior to the date of the meeting at which such proposed amendment is to be considered.

                                         

ARTICLE XVII.   INCORPORATORS.

The Incorporator(s) of the Association and their address(es) is (are):

Carla Forney, 302 West 9th Avenue, Johnson City, TN 37604
Douglas Releford, 4530 Ronald Drive, Kingsport, TN 37664
Calvin Sneed, 3645 Knollwood Drive, Chattanooga, TN 37415

 

ARTICLE XVIII.  DISSOLUTION OF THE ASSOCIATION.

Upon the dissolution of the Association and pursuant to Tennessee Code Annotated Section 48-64-101, et seq.  "funds in the Association's bank account(s) will be used to settle all liabilities and obligations of the Association, or adequate provisions will be made thereof.  The remainder of funds, if any, will be distributed among the founding former school alumni associations in good standing of the Great Golden Gathering 
Association."

Good standing includes payments of seed money and school participation in events sponsored by the Association.

 

ARTICLE XIX.  ROBERTS RULES OF ORDER.

The Association adopts the provisions provided by Roberts Rules of Order, to conduct meetings of the Great Golden Gathering Association and its standing 
committees.

 

INCORPORATOR(S)  EXECUTED THIS CHARTER, THE 22nd DAY OF SEPTEMBER, 2018


Douglas S. Releford     
(signed)


Carla A. Forney
(signed)


Calvin D. Sneed 
(signed)